Significant risks & contingency plans

For the progress of the project, the following risks can be pointed out:

1.       The need to attain in some steps the approval of Domus BITae members (see §3.1), although it is conceived as a warranty to achieve a democratic, inclusive and open virtual community, it might hinder the progress of the project, complicating in excess some developments. To minimize this risk the following measures will be taken:

a)      an early survey of target community needs in the analysis phase;

b)      an agreement in the pre-design including representatives of a critical mass of communities in all the relevant fields (see table 1 of §4);

c)      significant target community trials within the testing phase of all developments;

d)      membership commitment to a co-operative contribution in the systems development, not hindering its progress; d) an approval procedure cycle considering minimal agreement in case of excessive delay.

2.       The necessity of gathering representatives, consortium or community members for decision making and design approval –although desirable for a participatory development– might increase the expenses, complicate the development and reduce flexibility. To minimize this risk:

a)      the meetings will be carefully planned considering virtual and presential ones regarding the durability and potential amount of posed questions;

b)      the decision making at the coordinative level will be dimensioned to keep a good balance among flexibility, operability and partaking.

c)      the specification of modules at the design stage should enable the maximal operability of the development teams as well as an effective work control at the coordinative level.

3.       Although in order to warranty system security and responsible use, the requirement for user authentication and other member’s obligations will increase the trustfulness of the system, it has been proven that such requirement and other user commitments usually hinder a fluent participation. Therefore, it exist a risk that these measures might discourage participation of potential users, thus reducing the desired impacts (§4.1). To minimize this risk, the Domus BITae system aims at developing a sort of federal authentication by means of which it will not be necessary authentication whenever a user has already been identified in a system belonging to Domus BITae.

4.       The system development by fulfilling the requirements of knowledge oriented design, accessibility, security and good scientific practise (see §3.1, design council) –although aimed at achieving an inclusive, trustworthy, democratic and useful stage– might hinder the development easiness. It might complicate the maintenance, betterment and therefore a long-term usability of the system. To minimize this risk, the National Lab of Quality SW (within INTECO, see §3.2) will veil for general design simplification in Domus BITae development.

5.       Other risks concerning potential impacts will be considered in §4.1.